Can I Run A Background Check On A Current Employee?

Taking every reasonable step to keep employees, customers, and clients safe makes business sense – and it’s the right thing to do. As you can see, it’s time to seriously consider implementing background checks as part of your hiring process. You have enough to do in your day without having to worry about your business or people being in jeopardy due to untrustworthy new hires. Even though this leaves some information an employer can gather on its own, smart employers always ask applicants for permission before conducting a background check. This prevents later claims that the employer violated applicant privacy; it also saves the employer time by letting applicants take themselves out of the running right away if there are things in their past they want to keep private. Therefore, running a background check is a surefire method to ensure you are hiring a candidate based on facts, giving you peace of mind and ensuring no time or effort go wasted.

Moreover, this permission must be granted in a standalone form, which means that you can’t just have your applicant sign a blanket permission form or contract when submitting a job application. The good news is that there are background check companies out there that will be happy to help you design a system that works for your business. The bad news is that background screenings are surrounded by misconceptions and misunderstandings. Here’s everything you might not know about background checks – and how to develop a strong job screening process.

Most conversations about employment background checks are all about screening and hiring potential employees. However, the best background check policies include provisions for ongoing checks of existing and new employees. A criminal history check is merely a snapshot of someone’s criminal history at one moment in time.

Can you run a background check on an existing employee

You can usually get more information by hiring a background check company to run the employment verification check because there is more anonymity involved in the process. While pre-employment background checks are critical, they only serve to provide a snapshot in time of a candidate. Over the course of a month, a year or several years concerning behaviors can creep up that greatly impact an employee’s ability to do his/her job. Regularly scheduled background re-checks are an effective means of maintaining a safe workplace, mitigating risk and ensuring that employees are living up to your company’s standards. The top misconception about background checks is that there is a single ultimate database out there that includes all of the criminal records ever filed in the United States. The truth is that criminal records are scattered across thousands of different databases from county courts to federal criminal databases.

Legally speaking, educational records – including recommendations, financial information, and transcripts – are typically confidential. As a result, most schools will not release records without the consent of the student . However, if the employer is entitled to the information it seeks, the employer is also entitled to take you out of the running if you won’t consent. In other words, the employer can refuse to hire you – or even consider you for the position – if you don’t consent to a reasonable request. On the other hand, if the company didn’t check, and there were previous license suspensions, the company could be found liable for the injury.

Is Your Company Interested In Running Background Checks On Current Employees?

Employers must follow certain guidelines when hiring an outside party to run a background check. Under federal law, arrests that are more than seven years old may not be included in a consumer report, unless the position has an annual salary of more than $75,000. And, employers must notify applicants if the decision not to hire was based on information found in a consumer report. According to a survey conducted by the Harris Corporation, 60% of employers have spotted inaccurate information on resumes in the past. The lesson is that many candidates are willing to lie to improve their hiring chances.

Can you run a background check on an existing employee

Using a background check service like GoodHire to verify education, employer history, and professional licenses earned helps you confirm candidate qualifications and move forward with certainty. The idea of the “social media background check” has become increasingly popular in recent years. However, looking up your applicants on Facebook doesn’t qualify as a background check.

You can do your best to be aware of such potential problems by conducting a thorough screening of a new hire. Examining work history gaps and reasons for leaving a job can help determine whether a candidate is a risk. If a candidate left a job without another job lined up or another explanation for the gap, it would be worthwhile to inquire about the reason for the departure.

Risks Your Company Takes When A Background Check For Employees Is Not A Part Of Your Hiring Process

But according to a SHRM study, 36% of employers reported workplace violence incidents. These incidents result in physical or emotional harm to employees and customers as well as negative repercussions to the company. Talent acquisition and talent management both require a huge investment of time and resources, so it makes sense to do your due diligence before bringing a new hire on board. This includes confirming what’s stated on résumés – from education to work experience to certifications and awards – as well as verifying the criminal history of the individual.

Can you run a background check on an existing employee

These regulations apply to ALL background checks whether they are for new hires or for current employees. A PBSA provider will assist you with this process and ensure your business remains compliant with all federal, state and local regulations. These policies forbid many employers from asking about criminal history on job applications. Many of these laws and ordinances also bar employers from running background checks until they have made conditional offers of employment.

Doing so will reveal any red flags that could potentially affect trust, safety, and your company’s bottom line. When an employee’s position changes to include added responsibility, a new background check may make sense. Management roles may require education verification or credit checks that simply weren’t necessary for an entry-level role. In the event the Dean, Vice Provost or Center Director disagrees with the decision that a prospective monitoring development background candidate is ineligible for hire based upon results of the background check, he/she may appeal to the Provost for final determination. However, the decision of a failed background check is not subject to appeal by the candidate or existing employee. But if you don’t confirm how a person is representing themselves, and make a poorly-informed hiring decision as a result, it could be incredibly costly to your company– in more ways than one.

Do I Need New Disclosures And Authorizations For Ongoing & Post

As such, running a background check is more complicated than just typing an applicant’s name into a computer database and hitting “Enter.” Many states have additional requirements regarding whether a private employer may consider an applicant’s criminal history in making hiring decisions. Some states prohibit employers from asking about arrests that did not lead to convictions. Other states allow employers to ask about convictions only if they occurred within a certain time frame or the underlying conduct is relevant to the position. Many states have rules against asking about records that are sealed or expunged. And some states allow employers to consider criminal history only for sensitive positions, such as nurses, childcare workers, private detectives, and other jobs requiring licenses.

As such, running criminal background checks on each of your employees every few years is a smart way to ensure the ongoing safety and security of your business. Even if an employer isn’t allowed to pull your credit report, there are other ways an employer can find out about your bankruptcy case, such as a simple public records search. Unfortunately, if an employer decides not to hire you because of a past bankruptcy filing, there’s not much you can do about it. Although federal law prohibits employers from firing current employees for filing for bankruptcy, it doesn’t protect applicants from discrimination based on bankruptcy in the hiring process. Follow the Rules – According to the Fair Credit Reporting Act , background checks fall under the definition of consumer reports. As a result, your organization MUST receive a worker’s permission before requesting information from a third-party vendor such as a background screening provider or online service.

Companies have the right to screen both new hires AND current workers, but they must follow the rules. The Employer’s Legal HandbookWage laws, employee benefits, and everything… While some inaccuracies involve things like minor date discrepancies, and therefore probably won’t have a negative effect on work performance or company image, others are more serious. You might remember the case of former Yahoo CEO Scott Thompson, who landed in the headlines for allegedly misrepresenting his college degrees. If you are at an office or shared network, you can ask the network administrator to run a scan across the network looking for misconfigured or infected devices. Completing the CAPTCHA proves you are a human and gives you temporary access to the web property.

Many business owners are worried about employees stealing cash and inventory. This is a valid concern – a 2014 study by the Association of Certified Fraud Examiners found that global occupational fraud totals nearly $3.7 trillion annually. The report explains that average theft is approximately 5% of revenues each year. You have to trust them to do their jobs, to treat customers and partners with respect, and to represent your brand appropriately.

  • You will want to run county criminal history checks where your business is based because those checks will have the highest statistical odds of turning over any red flags attached to your applicants and new hires.
  • Student hourly positions will be subject to a Sexual Offender registry check prior to hire.
  • However, the decision of a failed background check is not subject to appeal by the candidate or existing employee.
  • That’s because it could have found out about the employee’s previous driving record, but was negligent and failed to check.
  • This is a valid concern – a 2014 study by the Association of Certified Fraud Examiners found that global occupational fraud totals nearly $3.7 trillion annually.
  • The Computer Security Institute estimates that disgruntled ex-employees are hacking employers at unprecedented rates.
  • Employers have a legal obligation to create a safe workplace for employees – and it’s also in their best interest to do so.

Here’s a brief overview of the background check process for current employees. You should always have legal counsel review your background check process to ensure total compliance with both state and federal laws. Furthermore, there are states that require new disclosure and authorizations each time you run a background check on an employee. Although there are a few clear rules, privacy matters are typically decided through the application of a balancing test. The court will consider your reasonable expectations of privacy in the particular areas the employer checked; against that, the court will consider the employer’s reasons for seeking the information. Then the employer will decide, on balance, whose arguments should carry the day.

Search Form

Funding for the background check will be asked at the time the position is posted by your Recruitment and Onboarding or Shared Service Center Representative. Candidates completing the Background Authorization Form at the time of accepting the online offer will not need to provide any additional information unless there is a discrepancy found on the background check. Depending upon the nature of the conviction identified, a meeting with a Human Resources official may be requested.

Can you run a background check on an existing employee

Find out what prospective employers can legally find out about you in the hiring process. On average, background checks for U.S. citizens and permanent residents generally take up to 72 hours or three working days. Verifying credentials is particularly important when you consider a recent report from CareerBuilder. The report found that 58% of résumés include misleading or incorrect information, such as falsified education details and inaccurate job titles, seniority levels, and employment dates. With your reputation and the safety of those you serve on the line, it benefits you to take a proactive approach to potential problem behavior which could lead to negligence lawsuits, employee theft, and/or violence in the workplace.

Why Would I Want To Run A Background Check On A Current Employee?

Reference check questions and background checks tend to get lumped together because they are both part of the pre-employment screening process. When you contact a reference, you are asking to hear insights about an applicant from a previous boss, colleague, professor, supervisor or partner. These checks can give you a window into a person’s strengths, weaknesses, character and work ethic.

Some employers run very extensive background checks on job applicants, including asking other people about an applicant’s character, activities, and past drug use, for example. For instance, if the employer is a government contractor and its employees will need security clearances to do their jobs, a detailed check might make sense. However, a background check that is too intrusive to be reasonable for the job in question could violate an applicant’s privacy rights, especially if the employer doesn’t get consent first. Many employees remain with an organization for five, ten or even forty years, and lots can happen during that time. Plus, it’s easier than you might think for workers to hide arrests, court dates and convictions. Ongoing screening options, like continuous criminal record monitoring and driver record monitoring, can alert businesses to potential problems throughout a worker’s tenure.

Does An Employer Need My Consent For A Background Check?

To find out your state’s rules, see State Laws on Use of Arrests and Convictions. Many employers are required to conduct post-hire re-checks due to federal and state mandates. Other companies choose to conduct on-going background checks when an employee is promoted or as a matter of internal policy. Whatever your situation, Justifacts offer several post-hire background checks including batch uploads and automated reminder notices to ease your burden.

If employees don’t really have the experience or education they say they do, they may not be fit to do their job. And that can interfere with the whole team’s performance, as everyone relies on each other to pull their weight. Therefore, a company may decide to put a new or more rigorous screening program into place. If they want this to apply to everyone, they will need to check current workers as well as new hires.

However, full background checks may be conducted for student hourly appointments at the discretion of the hiring department. Full background checks are encouraged for positions with job responsibilities that include direct contact with students, broad access to campus facilities, or monetary/credit card transactions. Student hourly positions that include working with non-KU student minors are required to have a full background check. Such positions include, but are not limited to, tutors in public schools and summer camp counselors. All student hourly positions are required to a Sexual Offender registry check prior to hire.

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In fact, Verizon attributed 20% of recent breaches to insider misconduct. Employees with access to sensitive data have stolen client and fellow employee information from company computers. Units will be expected to cover the costs of all background checks administered.